The Top 5 Printers for Small Businesses (Because You’re Not Running a Kindergarten)
The name’s Salty, and if you’re still printing like it’s 2005, we’ve got bigger problems than your marketing strategy. Look, I know you’re trying to save money, time, and your last nerve, but that off-brand relic you got on clearance isn’t helping. Whether you’re printing invoices, labels, or passive-aggressive signs for the office kitchen, you need a printer that actually shows up to work. Unlike Todd.
So here it is: my no-fluff, no-frills roundup of the top 5 printers that won’t sabotage your business from the inside. I did the homework. You just click and conquer.
1. Brother HL-L2390DW – The Workhorse You Didn’t Know You Needed
Best For: Black-and-white warriors who print all day, every day.
This laser printer is like the intern you wish you had—quiet, fast, and doesn’t talk back. It scans, it copies, it prints at 32 pages per minute without needing a juice cleanse or a firmware update every Tuesday.
✅ Pros:
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Fast AF
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Wireless and mobile printing
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Toner lasts longer than your last relationship
🚫 Cons:
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No color (but if you’re still faxing in color, therapy might be more urgent)
2. HP Color LaserJet Pro M283fdw – For the Control Freak with a Flair for Color
Best For: Multi-taskers with commitment issues (print, scan, copy, fax—all in one).
This one’s a little pricier, but if you’re running a real operation and not a lemonade stand, it’s worth it. Crisp color prints, intuitive touchscreen, and you can print from your phone while dodging client emails.
✅ Pros:
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All-in-one functionality
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Stunning color output
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Fast first-page print speed
🚫 Cons:
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Setup can be a drama queen
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HP’s toner prices will make you say words you can’t take back
3. Epson EcoTank ET-3850 – The “Spill-Proof” Ink Drinker
Best For: Small business owners who are done getting scammed by cartridge refills.
No more selling a kidney to buy ink. The EcoTank is the “bring your own keg” of printers—huge ink tanks you refill yourself, and it lasts forever. Well, almost. Great for high-volume printing and not killing the planet while you do it.
✅ Pros:
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Massive ink savings
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Low cost-per-page
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Excellent for full-color docs and client presentations
🚫 Cons:
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Slower than laser printers
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Initial price is spicy
4. Canon imageCLASS MF644Cdw – Pretty, Professional, and Packs a Punch
Best For: Businesses that need high-quality color prints and have zero patience.
Look, some clients judge you by your paper. If your proposals look like you printed them in a basement bunker, Canon’s here to clean up your act. Print speed, quality, and touchscreen are all top-tier.
✅ Pros:
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Great color and image detail
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Fast double-sided printing
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Built-in security features (for the nosy ones)
🚫 Cons:
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Big unit—clear a spot, champ
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Toner isn’t cheap
5. HP OfficeJet Pro 9125e – For the “We Just Need One Damn Printer” Crowd
Best For: Jack-of-all-trades setups that don’t need an entire print shop.
This one balances performance and price. Decent speed, solid quality, and integrates with cloud storage so you can send that proposal from your couch, your car, or your therapist’s waiting room.
✅ Pros:
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Good for mixed use (color + B&W)
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Strong wireless features
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Easy setup and smart app
🚫 Cons:
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HP’s ink subscription model feels like a pyramid scheme
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Not great for ultra-high-volume printing
